Form a Company in Poland
Set up a Polish sp. z o.o. (limited liability company) as a resident or non-resident. We explain the process and connect you with a Poland provider for KRS registration, tax numbers and ongoing compliance. Remote formation is often possible, subject to acceptance.
EU Market Access
A Polish company trades inside the European Union single market and customs union, reaching a large base of customers and suppliers.
Established Legal System
A civil-law framework with clear company-law rules under the Commercial Companies Code and the National Court Register (KRS).
Company Formation Support
Get guidance on the company formation process, required documents and next steps for setting up your business in this jurisdiction.
Large, Growing Economy
Poland is one of the largest economies in Central Europe, with a substantial home market and a skilled workforce.
Why Form a Company in Poland?
Poland is a well-established base for business in Central Europe. The points below are general commercial considerations, not guarantees, and your own circumstances should be reviewed with a qualified adviser.
Access to the EU Market
A Polish entity operates from within the European Union single market and can trade across member states, which many international businesses value.
Large Domestic Economy
Poland is one of the largest economies in Central Europe, offering a substantial home market alongside EU-wide reach.
Skilled Workforce & Costs
A well-educated, multilingual workforce and competitive operating costs support a wide range of activities, from services to manufacturing and technology.
Popular sp. z o.o. Structure
The sp. z o.o. is a flexible, widely-used limited liability company suited to most private businesses, with a modest minimum share capital.
Treaty Network & EU Directives
Poland has a broad double-tax treaty network and EU directives that may reduce withholding taxes in cross-border situations. Eligibility should be confirmed case by case.
Foreign Ownership
Non-residents can generally own and manage a Polish company, subject to KYC and any sector-specific conditions.
Formation Packages
Choose the structure that fits your business. Every engagement is quoted individually, so you only pay for what you need.
- sp. z o.o. formation & name check
- Articles of association
- KRS (National Court Register) registration
- Assistance with NIP, REGON and VAT registration, where applicable.
- Corporate document set
- Registered office address (first year available, subject to final provider quote)
- Bookkeeping & annual accounts support
- Beneficial-owner (CRBR) filing support
- Bank account introduction
- Ongoing compliance reminders
- Holding company + operating company
- Review of participation and structuring options
- Registered office for both entities
- Accounting for the structure
- Coordination with your adviser
Statutory costs such as notary, registry and government fees are set by third parties and quoted separately. Figures are confirmed in writing before you commit.
Poland Formation Services
Everything you need to form, register and run a Polish company, handled with an in-country service provider.
Company Formation
Full sp. z o.o. registration: name check, articles of association and registration in the National Court Register (KRS), with the corporate document set. Formation may be possible online or before a notary, depending on the approach.
Registered Office & Substance
A Polish company must maintain a registered office in Poland. We can arrange registered-office services and general guidance on substance, subject to banking and provider requirements and acceptance.
Directors & Shareholders
Foreign individuals and corporate shareholders can own and manage a Polish company. Management-board members generally need a PESEL or identification number for certain filings, which can be arranged.
Banking
Introductions to Polish banks. Account opening is a separate process with its own KYC, and approval rests with the bank.
Accounting & Compliance
Bookkeeping, annual financial statements, corporate tax (CIT) and VAT returns, and beneficial-owner (CRBR) filing, kept on schedule against Polish deadlines.
Tax & Treaty Guidance
A general overview of Polish corporate tax, VAT and the treaty network, so the structure fits your plans.
How to Form a Polish Company
- 1
Tell Us Your Plans
Send your details through the quote form. We explain the options and connect you with a Poland service provider where appropriate.
- 2
KYC & Documents
The provider verifies identity and collects the usual documents: passport and proof of address for individuals, and incorporation documents for corporate shareholders.
- 3
Registration & Capital
Articles of association are prepared, share capital is arranged, and the company is registered in the National Court Register (KRS), online or before a notary.
- 4
Tax, Banking & Compliance
NIP, REGON and VAT registrations are coordinated where applicable, the beneficial-owner (CRBR) filing is made, and assistance may be provided with opening a corporate account.
What You Receive
- Articles of association
- KRS registration & company number
- NIP & REGON numbers
- Assistance with VAT registration, where applicable.
- Corporate document set
Timelines depend on KYC, KRS registration and bank onboarding. Online formation can be quicker than the notarial route. We confirm expected turnaround with your quote.
Polish Tax & Annual Compliance: General Overview
A plain-language summary of the main Polish tax and filing points for a company in 2026. This is general information to help you plan, not tax or legal advice. Your Polish provider or adviser confirms what applies to your situation.
Corporate Income Tax (CIT)
The standard Polish CIT rate is 19%. A reduced 9% rate is only available to qualifying small taxpayers or, in their first year, new taxpayers, and generally does not apply to capital-gains income. Eligibility is subject to conditions, and current figures should be confirmed.
VAT
The standard Polish VAT rate is 23%, with reduced rates for certain goods and services. Tax registration is completed and VAT registration is arranged where required or elected.
Withholding & Treaties
Dividends, interest and royalties paid to non-residents can be subject to withholding tax, though EU directives or a treaty may reduce or eliminate it for qualifying recipients. Eligibility should be confirmed case by case.
Annual Financial Statements
Companies prepare annual financial statements and file them as required, along with the annual CIT return. Deadlines apply after the financial year-end.
Beneficial Ownership (CRBR)
Companies must file and keep updated their beneficial-ownership information in the Central Register of Beneficial Owners (CRBR) within the applicable deadlines.
Payroll & Social Security (ZUS)
Where a company employs staff or pays remuneration, Polish social-security (ZUS) and payroll obligations generally apply, with periodic filings. This only applies where there is actual employment or remuneration.
Poland Company Formation FAQ
Common questions about forming a company in Poland. General information only, not legal or tax advice.
Yes. Shareholders do not need to be Polish nationals or residents, and non-residents can generally own a sp. z o.o., subject to the provider's KYC checks and any sector conditions.
The minimum share capital for a sp. z o.o. is generally PLN 5,000. Current requirements should be confirmed before you commit.
There is generally no absolute requirement for a Polish-resident management-board member, though residence can have practical and tax implications. Board members generally need an identification number for certain filings, which can be arranged.
Often, in part. A sp. z o.o. can frequently be formed online, but this depends on the founders meeting Polish identification and electronic-signature requirements, so it is not always available to every foreign founder. A notarial route with a power of attorney is an alternative. We confirm what is possible in your case.
Mainly corporate income tax (CIT, standard 19%; a 9% rate is only available to qualifying small or new taxpayers and generally not to capital-gains income), VAT (standard 23%) where registered, and payroll and social-security (ZUS) where there are employees. This is general information, not tax advice.
A corporate account is normal in practice. Account opening is a separate process with its own checks and bank acceptance, and can take longer for non-residents.
Yes. A corporate shareholder, including a foreign company, can own a Polish company. Its constitutional documents, registers and beneficial-ownership details will be needed for KYC.
Typically annual financial statements, the annual CIT return, periodic VAT returns where registered, keeping the beneficial-owner (CRBR) register up to date, and payroll and ZUS filings where applicable.
Tax registration is completed on formation, and VAT registration is arranged where required or elected. Whether VAT registration is mandatory depends on the activity and turnover.
Yes. Polish companies can be used as holding structures. Relief under EU directives or participation rules on qualifying shareholdings may be available but is not guaranteed and is subject to conditions that should be reviewed.
For individuals, generally a passport, proof of address, business-activity and source-of-funds information and tax-residency details. For corporate shareholders, incorporation and constitutional documents, registers, an ownership chart and beneficial-ownership information.
Still Have Questions?
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